Say goodbye to paper after the day, introduce technology to your home or office and reduce clutter by reducing the consumption of the paper you use or keep, as this will contribute to protecting the environment as well. Learn how to do without paper and move to digital life with these seven tips and suggestions below.
How many pieces of paper do you have on your kitchen table or dining room table, you will find them everywhere, even where you do not need to use papers? Do you have a habit of keeping small receipts thinking you might need them again? All those papers are here and there, waiting for the time when you will be able to devote yourself to deciding what to do with it. (Most of the time you’ll peek at each page and then push it all into the recycling bin.) It’s time to get rid of the paper and all the mess it causes. Time to turn your life into paperless.
There are many people who do not use leaves for a long time. And when we say they do not use papers, we do not mean that they are not in their lives at all. They still need a paper birth certificate, their paper university certificates, a paper passport, and more. Also, they may need a small paper notebook to attend and take notes during the language courses they attend. In contrast, they scan important documents to a cloud storage service like Google Drive, for example, and they keep digital notes in the note-taking app on their smartphones. They also write to-do list and shopping list on their cell phone, and post addresses of their favorite restaurants on the online maps app. As we have seen, there are a lot of simple ways to remove paper from our lives.
The transition to the digital world is easy. The hard part is not letting the leaves creep back into your life. If you are ready to shed most of the cards in your life, here’s what you need to know to get started and continue where you started.
1) You should forget about the cards you have accumulated:
It doesn’t seem intuitive at first, but the first step in switching to a paperless business is to forget any backlog you have accumulated, and focus instead on the new habits you need to adopt to get started with paperless now. Do not look back and follow a path forward.
The day will come when you get rid of your piles of paper. But in the meantime, you should not let these papers hold you back. Having to deal with a backlog can be a stressful job, and when people feel overwhelmed, they procrastinate. So all you have to do is make sure that the backlog is not overgrown.
2) Five useful applications for the transition to paperless life:
There are five applications or services that you will need if you decide not to use paper, and they are:
To-do list app.
Scanning app, to scan and save documents and documents electronically.
Subscribe to a cloud storage service on the Internet (Google Drive, for example), which is where you will put your digital files.
Electronic signature tools (Adobe Acrobat is one of the primary programs for these tools). You will use these tools to sign digital documents without the need to print them in paper.
The service of sending and receiving documents (Gmail for example) to send official documents without printing them on paper.
3) Choose a cloud storage service:
Let’s focus a little on the third of these applications, which is the cloud storage service, because it is more complex than others. Storage service is where you will keep digital versions of your paper documents.
In fact, you will need a cloud storage service that enables you to access your files, regardless of where you live. One option is to use an online file storage and sharing service, such as Dropbox, Google Drive, or Microsoft OneDrive. Using Google Drive is a general option, as in addition to storage services it provides you with other services such as documents, spreadsheets, and more.
Another option is to use a service specially designed for people who want to give up paper use. Both Neat and FileThis are good examples. They have special tools for people who do not use paper, such as the ability to classify and distinguish document types automatically, such as taxes, for example. FileThis includes a “fetch” service that automatically copies important documents that it finds to your email account.
Regardless of which service you choose, choose one service and stick to it so you can put all your digital documents in one place.
4 Email and digital payments:
If you are still receiving bills and medical services statements on paper to your home or business, register with the providers of these papers to receive them by e-mail instead, if they have them. If you’re still sending out cash payments, check if you can switch to making the payment online instead.
Although service companies and banks have used digital payments for years, the last companies that often do not accept electronic payments are management companies and property owners. If you find yourself stuck in this predicament, try to explain to them that they will get their money faster and more reliable when accepting digital payments. Even the smallest of companies can accept direct bank transfers with little or no fees sometimes. When you can pay all your bills digitally instead of checks and envelopes of paper money, you will get a step closer to dispensing with paperwork.